For Existing Virginia Businesses:
- If you already have access to the Virginia Department of Taxation website and have a withholding tax ID number, please STOP, and simply provide us with the data requested in the "Give us your Info" section of the Virginia Tax Document. If you have access to the Virginia Department of Taxation website but do not have a withholding tax ID, please log into your Virginia Department of Taxation account and apply for access to a withholding ID. If you have any questions, please call the Virginia Department of Taxation directly at 1-(804) 367-8037.
- If you already have access to the Virginia Department of Taxation website and have a withholding tax ID number, please STOP, and simply provide us with the data requested in the "Give us your Info" section of the Virginia Tax Document. Your VEC Account Number can be found on notices received from the VA Employment Commission. Your VA Employer Tax Rate can be located on the Tax Rate box of the State Unemployment Insurance (SUI) notice that you receive from the VA Employment Commission. Your rate typically ranges from 0.13%–6.23% and has a wage base of $8,000. If you have any questions regarding your rate or ID please call the agency at (804) 786-7159.
For New Virginia Businesses:
- Please follow the steps below to register your business with the Virginia Department of Taxation. Unless these steps are followed in their entirety, OnPay will be unable to file and pay your Virginia Department of Taxation taxes.
- You can register for both tax agencies by visiting the VA Tax Online Services for Businesses website
- Select the option for Are you a new Business? Register Here.
- You should receive the following for both agencies after registering online:
- Your VA Tax Account Number (income tax withholding number)
- income tax withholding deposit schedule
- VEC Account Number (unemployment tax number)
- Most companies are liable for state unemployment if they pay $1500 in wages in a quarter or have one employee for 20 weeks in a calendar year.
- If you're a new employer, you will get your rate when you register with the agency. The rate of new employers is typically 2.53% but ranges up to 6.23% for certain industries.
- If you have any questions about the registration process you should call the agency at (804) 786-3061.