The information below will guide you through the following:
- Understanding if you should be calculating Nevada taxes
- Deciding which Nevada taxes your company should register for
- Understanding what forms OnPay files
- Registering with the Nevada Tax agencies
- Completing the forms necessary for OnPay to be able to file/pay on your behalf
- Entering necessary information into OnPay
Do you need to register for Nevada Taxes?
- Do you have a business and/or employees residing in the State of Nevada?
- Have you processed payroll in OnPay and have received warnings stating we are missing tax information?
- Have you received an email from an OnPay Tax Agent requesting certain Nevada information?
If you answered yes to any of the questions above, you should continue with the registration and setup steps below.
Which Nevada Agencies should I register for?
- Nevada Department of Employment, Training & Rehabilitation: You will need to register with this department if you have employees that work in Nevada. If your business is located out of the state, but some of your employees primary work location is in Nevada, you will likely need to register with this agency.
OnPay will use both the home address for each employee, plus the worksite assigned to each employee to decide which taxes should be calculated. OnPay uses reciprocity agreements between states to help decide where a certain employee's taxes are calculated according to those addresses.
Nevada Department of Employment, Training & Rehabilitation (unemployment insurance assistance): 1-(775) 684 - 6310
- Click here for more information on how to register your Nevada business online
- Register for your account ID and tax rate
If you are a new employer in the State of Nevada, this information can be very useful in helping you get your company set up and registered. Please use the following contact information to speak to the departments about registration. Your company MUST be registered with each department before we can pay taxes on your behalf.
Tax Forms We File
- Nevada Quarterly Tax and Wage Report
What information does OnPay need?
This information is required. If OnPay does not receive one or more pieces of the information/steps listed below, we may be unable to file/pay one or more of your tax returns. Please contact us if you have any questions.
Nevada Unemployment Insurance
What we need from you as a Nevada Employer:
- Federal ID Number (EIN)
- Nevada Unemployment ID: Example: 012345678
- Nevada Unemployment Rate
Once you provide is with your State Unemployment Tax ID we can file and pay all of your Nevada Department of Employment, Training and Rehabilitation taxes for you.
I am an existing Nevada employer, where do I find the information to provide to OnPay?
If you are an employer with a history of payroll in Nevada you have likely obtained the IDs and online accounts necessary for OnPay to process your tax filings.
Nevada Department of Employment, Training & Rehabilitation:
- Unemployment Account Number: Existing employers can find the Unemployment Account Number on the Notice of Employer's Contribution Rates.
- Unemployment Tax Rate: This can be found in the top right of the Notice of Employer's Contribution Rates.
- New employers use 3.29%.
If you cannot locate one of the documents above, or the account number, please contact the Nevada Department of Employment, Training & Rehabilitation and request the account number.
Where do I enter the information in OnPay?
If you already have your tax information, or if you have obtained it using the steps above, please update the tax information in OnPay:
- Login to OnPay
- Select the Settings menu icon
- Select Payroll Tax
- View/Update your Withholding Tax ID, Withholding Tax Deposit Schedule, Unemployment Tax ID, Unemployment Rate (as a %), and any local tax IDs as required.
Once you have the following information, please email it to firstname.lastname@example.org:
- Nevada Unemployment ID: Example: 0000123456 or R000123456
- Nevada Unemployment Rate
- Completed Nevada POA found here.
Please reference each section below to identify any other information or steps required for OnPay to complete tax payments and filings on your behalf. If you are a new employer in the State of Nevada, the following information can be very useful in helping get your company set up and registered.
Power of Attorney
What we need from you as an Nevada Employer:
Please CLICK HERE for the Nevada Power of Attorney forms and information on how to complete the forms. This will allow us to speak on your behalf, file, and make payments with the State of Pennsylvania. Please send the completed Power of Attorney forms to email@example.com.
Give us the Info
Once you have received all of this information from both the Department of Employment, Training and Rehabilitation please forward it on to us at Tax@onpay.com.
**If you have liabilities or employees for more than one state please follow the instructions found in the knowledge base for each state.**