District of Columbia
The information below will guide you through the following:
- Understanding if you should be calculating District of Columbia taxes
- Deciding which District of Columbia taxes your company should register for
- Understanding what forms OnPay files
- Registering with the District of Columbia Tax agencies
- Completing the forms necessary for OnPay to be able to file/pay on your behalf
- Entering necessary information into OnPay
Do you need to register for District of Columbia Taxes?
- Do you have a business and/or employees residing in the District of Columbia?
- Have you processed payroll in OnPay and have received warnings stating we are missing tax information?
- Have you received an email from an OnPay Tax Agent requesting certain District of Columbia information?
If you answered yes to any of the questions above, you should continue with the registration and setup steps below.
Which District of Columbia Agencies should I register for?
- District of Columbia Office of Tax and Revenue: You will need to register with this department if you have employees that both live and work in District of Columbia, or for any employees that calculate District of Columbia withholding taxes regardless of there they live/work. if your business is located outside of the District of Columbia, but your employees work or live in the District of Columbia you will likely need to register with this agency.
- District of Columbia Department of Employment Services: You will need to register with this department if you have employees that work in the District of Columbia. If your business is located out of the state, but some of your employees primary work location is in the District of Columbia, you will likely need to register with this agency.
OnPay will use both the home address for each employee, plus the worksite assigned to each employee to decide which taxes should be calculated. OnPay uses reciprocity agreements between states to help decide where a certain employee's taxes are calculated according to those addresses.
District of Columbia Office of Tax and Revenue (withholding assistance): 1-(202) 727-4829
- Register for your State Tax ID
District of Columbia Department of Employment Services (unemployment insurance assistance): 1-(202) 724-7000
- Register for your UI Tax ID
- Click here to register your District of Columbia business online with the Department of Employment Service
If you are a new employer in the District of Columbia, this information can be very useful in helping you get your company set up and registered. Please use the following contact information to speak to the departments about registration. Your company MUST be registered with each department before we can pay taxes on your behalf.
Tax Forms We File
- Form FR-900M: Monthly Withholding Return
- Form FR-900Q: Quarterly Withholding Reconciliation
- Form FR:900B: Annual Reconciliation/W-2 transmittal
- District of Columbia Quarterly Tax and Wage Report
What information does OnPay need?
This information is required. If OnPay does not receive one or more pieces of the information/steps listed below, we may be unable to file/pay one or more of your tax returns. Please contact us if you have any questions.
What you need as a District of Columbia Employer:
- Federal ID Number (EIN)
- District of Columbia Tax ID: 13-digit number Ex: 0000000000000
Once you provide is with your State Tax ID we can file and pay all of your Connecticut Department of Revenue taxes for you.
What we need from you as a District of Columbia Employer:
- Federal ID Number (EIN)
- District of Columbia Unemployment ID: 6-digit number Ex: 000000
- Each quarter the District of Columbia sends each employer the Employer Quarterly Contribution and Wage Report in the mail. Email (email@example.com) this form to us each quarter in order for us to file and pay.
I am an existing District of Columbia employer, where do I find the information to provide to OnPay?
If you are an employer with a history of payroll in Alabama you have likely obtained the IDs and online accounts necessary for OnPay to process your tax filings.
District of Columbia Office of Tax and Revenue:
- Withholding Tax Account Number: Existing employers can find their Withholding Tax Account Number on notices received from the DC Office of Tax and Revenue
If you cannot locate this document or account number, please call the District of Columbia Office of Tax and Revenue at 1-(202) 727-4829 and request the account number.
District of Columbia Department of Employment Services:
- Unemployment Account Number: Existing employers can find the Unemployment Account Number on the following forms:
- Tax Rate Notice
- Quarterly Contribution and Wage Report (Form DOES-UC30)
- Unemployment Tax Rate: This can be found at the top of the Tax Rate Notice in box 2.
- Administrative Funding Tax: This can be found at the top of the Tax Rate Notice in box 3
If you cannot locate one of the documents above, or the account number, please contact the District of Columbia Department of Employment Services and request the account number.
Where do I enter the information in OnPay?
If you already have your tax information, or if you have obtained it using the steps above, please update the tax information in OnPay:
- Login to OnPay
- Select the Settings menu icon
- Select Payroll Tax
- View/Update your Withholding Tax ID, Withholding Tax Deposit Schedule, Unemployment Tax ID, Unemployment Rate (as a %), and any local tax IDs as required.
Once you have the following information, please email it to firstname.lastname@example.org:
- DOR: E-File Sign-On ID/E-File Access Code
- Completed District of Columbia DOL POA found here.
Please reference each section below to identify any other information or steps required for OnPay to complete tax payments and filings on your behalf. If you are a new employer in the District of Columbia, the following information can be very useful in helping get your company set up and registered.
Power of Attorney
What we need from you as an District of Columbia Employer:
Please CLICK HERE for the District of Columbia Power of Attorney forms and information on how to complete the forms. This will allow us to speak on your behalf, file, and make payments with the District of Columbia. Please email the completed Power of Attorney forms email@example.com.
Give us the Info
Once you have received all of this information from both the Department of Revenue and the Department of Employment Services please forward it on to us at firstname.lastname@example.org.
**If you have liabilities or employees for more than one state please follow the instructions found in the knowledge base for each state.**